IAJ-Olympics

Preliminary Guidelines for General Aviation During Summer Special Operations Period in 2021

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IAJ-Olympics

In just a few weeks, Japan will begin welcoming Olympians and Paralympians from around the world. The Special Operations Period of July 1 – September 30, 2021, has been designated by the Japan Civil Aviation Bureau (JCAB) in order to better accommodate the large volume of aircraft operations. Please find the reference guidelines published by JCAB HERE.

Designated Airports

The JCAB Special Coordination Office will oversee scheduling and operation of non-scheduled flights associated with the Olympics at six specially designated Japanese airports.

Tokyo Metropolitan Airports
RJTT/HND Tokyo International Airport (Haneda) *INTERNATIONAL OPERATIONS
RJAA/NRT Narita International Airport *INTERNATIONAL OPERATIONS
RJAH/IBR Ibaraki Airport

Specially Designated Airports
RJCC/CTS New Chitose Airport *INTERNATIONAL OPERATIONS
RJGG/NGO Chubu International Airport *INTERNATIONAL OPERATIONS
RJSS/SDJ Sendai Airport

Airports Specially Designated for Extended Parking
RJBB/KIX Kansai International Airport
RJFF/FUK Fukuoka Airport

Commencing in May 2021, four of the airports are authorized for international operations: RJTT, RJAA, RJCC, and RJGG; but further updates may be expected prior to the opening of the games.

Permits and Slots

Permit and slot requests to Tokyo metropolitan airports (RJTT, RJAA and RJAH) will be allocated by the Special Coordination Office (SCO). If requests for Haneda (RJTT) cannot be accommodated, flights will be assigned to Narita (RJAA). At Haneda airport, VIP operations will be prioritized for landing slots and parking. Demand for VIP operations at Haneda is expected to be very high in the period around the opening ceremony, when a large number of heads of state will be arriving and departing Japan. During this period, it may be difficult to accommodate non-scheduled flights at Haneda.

Parking and Ferry Operations

In order to make full use of limited airport facilities, operators may be requested to operate ferry flights to other airports designated by SCO for parking as needed. Kansai (RJBB) and Fukuoka (RJFF), in addition to the six target airports, are designated for ferry/parking operations.

The status of the border measures at the time of a flight operation will determine the allowed parking duration and whether or not the aircraft must be ferried to another airport for parking. Currently the plan is for aircraft parking time at Tokyo metropolitan airports to be limited to about three hours, and the maximum continuous parking time in Japan to be limited to about 10 days (these limitations do not apply to government aircraft).

Classification of Non-Scheduled Flights

Priority of slot assignments and aircraft parking will be designated as per following categories.

(1) Sovereign or Head of State and Head of Government
(2) IOC
(3) International Federations / President or Secretary General
(4) NOC / President or Secretary General
(5) TOP Olympic Partners / Chairman or Chief Executive Officer
(6) Sport Minister of NOC with Participating Athletes
(7) Others / Not covered by any of the above

ATC Restricted Area

In relation to Tokyo 2020 Olympic and Paralympic opening and closing ceremonies, ATC restricted area will be established and flight planned routes will be temporarily changed. HERE the AIP supplemental information for detailed reference.

Japan Entry with OIAC / PIAC / PVC & “OCHA” Application

Holders of Olympic Identity and Accreditation Cards (OIAC) & the Paralympic Identity and Accreditation Cards (PIAC) may enter Japan multiple times upon presentation of their cards and a valid travel document without requiring a separate entry visa. Please refer to the detailed GUIDELINE and MOCK-UP.
Those who hold Pre-Valid Card (PVC) or OIAC / PIAC are required to show the “Quarantine” screen with the required information entered into OCHA on their mobile phones when entering Japan. Only PVC holders who have completed the immigration procedures required by the Government of Japan in advance, can activate OCHA and use the immigration function, by entering the OIAC / PIAC number (Registration Number) and password allocated by the Tokyo Organizing Committee of Olympic and Paralympic Games (Tokyo 2020) to authenticate OCHA. PVC holders are required to activate OCHA before departure, entry all information, and prepare to show the “Quarantine” screen at immigration, GUIDELINE & LEAFLET here. Therefore, please check that the PVC holders can show the screen before boarding.

Enhanced Security Measures

In the period between Jun 23, 2021 and Sep 6, 2021, security measures will be enhanced as follows as part of counter-terrorism measures. Please find the guideline for CREW & PASSENGERS of private jet, published by the authorities.

1. All persons (including crew) boarding the aircraft are subject to security screening
2. Baggage carried into the cabin and/or placed in the hold is subject to security screening
3. All Items deemed to be dangerous goods or deadly weapons (a.k.a. prohibited items) in the screening process are not allowed to be brought into the cabin.
4. In case of loading prohibited items into a compartment that is accessible from the cabin in a private (non-chartered) operation, the aircraft operator or pilot-in-command is requested to take appropriate protective measures, referring to the APPENDIX, to prevent passengers from accessing such items. In addition, prohibited items must not be brought via the passenger screening checkpoint and may only be brought into the airside via the specific route specified by the airport operator.

Playbooks

Please find the PLAYBOOKS published by the authority in June-2021 as final version.

 

The above procedures are subject to change depending on the status of the spread of COVID-19 infections.

Do not hesitate to contact us if you would like further information!

Japan is our home, and we welcome you!

 

 

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