Guidelines_General-Aviation-Operations-Japan_Olympics

Guidelines for General Aviation Operations in Japan from July to September, 2020

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Guidelines_General-Aviation-Operations-Japan_Olympics

In 2020 the Olympic Games will be held in Tokyo, Japan. Photo credit: JATM

The 2020 Olympic Games and Paralympic Games will be held from July 24 to September 6, 2020 in Tokyo, Japan. The Japan Civil Aviation Bureau (JCAB) has published guidelines for General Aviation/non-scheduled flights associated with the Olympics.

Demand for ad-hoc flights is projected to be extremely high during the Olympics, far exceeding typical capacity, and JCAB is working to optimize use of limited Japan airport infrastructure. Depending on the demand at each airport, requests for some private flights may be denied. This article outlines the regimen for general aviation operations during the Olympics.

1. Designated Airports

The JCAB Special Coordination Office will oversee scheduling and operation of non-scheduled flights associated with the Olympics at six specially designated Japanese airports. The following airports will be temporarily designated as Level 3 Airports from July 17 to September 13, 2020.

  • Tokyo Metropolitan Airports
    RJTT/HND Tokyo International Airport (Haneda)
    RJAA/NRT Narita International Airport
    RJAH/IBR Ibaraki Airport
  • Specially Designated Airports
    RJCC/CTS New Chitose Airport
    RJSS/SDJ Sendai Airport
    RJGG/NGO Chubu International Airport
2. Special Slot Coordination Period

(1) Special Coordination:
– The Special Coordination Period will operate from December 1, 2019, to February 10, 2020, in accordance with IATA SC144. Operators are encouraged to submit applications for non-scheduled flights to Tokyo Metropolitan Airports and Specially Designated Airports during this early application period. Responses to applications may be expected by February 28, 2020.

(2) After Special Coordination Period:
– Requests for non-scheduled flights after the Special Coordination Period at the six designated airports will continue to be accepted by the Special Coordination Office, and processed on a first-come-first-served basis and will be subject to slot availability.
– Requests submitted by the 20th of each month will receive a response by the end of the month.
– All applications submitted July through September 2020, will be subject to ad-hoc coordination.

3. Special Slot Coordination for each airport

(1) RJTT/HND:
– During the Special Coordination Period, requests for the DEMAND PEAK PERIOD will only be accepted for V1 category flights, and requests for the DEMAND CONCENTRATED PERIOD will only be accepted for V1 and V2 category flights.
(Definitions of flight classification designators and flight periods may be found in sections 4 and 5 below.)
– The maximum ground time permitted is 3 hours per flight. If more time is required, the aircraft will be repositioned to another airport.

(2) RJAA/NRT:
– During the Special Coordination Period, requests for VIP flights (categories V1-V3, and other flights so designated by Japanese authorities) will only be accepted for the DEMAND PEAK PERIOD.
– The maximum ground time permitted is 3 hours per flight. If more time is required, the aircraft will be repositioned to another airport.

(3) RJAH/IBR:
– During the Special Coordination Period, the requests for VIP flights only will be accepted for the DEMAND PEAK PERIOD.
– The maximum ground time permitted is 3 hours per flight. If more time is required, the aircraft will be repositioned to other airports.

(4) RJCC/CTS:
– During the Special Coordination Period, applications for all types of non-scheduled Flights will be accepted.

(5) RJSS/SDJ:
– During the Special Coordination Period, applications for all types of non-scheduled Flights will be accepted.

(6) RJGG/NGO:
– During the Special Coordination Period, applications for all types of non-scheduled Flights will be accepted.

InterAviation- Japan-ground-handling

InterAviation Japan maintains offices, ground-handling equipment and vehicles for crew and passenger transportation at Haneda and Narita Airports. Photo: InterAviation Japan

4. Time Period Classifications

(1) JCAB will control slots at six airports during the period of July to September, 2020. The period will be divided into the following three categories. The three month period will be broken down and classified in accordance with the anticipated demand, as follows:.
– DEMAND CONCENTRATED PERIOD: July 17 – September 13, 2020
– DEMAND PEAK PERIODS: July 21-25, August 8-10, August 22-26, September 5-7, 2020.
These periods cover the range from three days before to one day after the opening and closing ceremonies.
-OTHER: Remaining periods within the three months; July 1-16, September 14-20, 2020.

5. Classification of non-scheduled flights

Non-scheduled flights will be classified into following categories. The priority follows the order below.

(1) V1-V3
– The International Olympic Committee (IOC) defines games stakeholders in three levels, V1, V2 and V3.
– Priority is given to V1, V2 and V3 in this order.
(2) Others (Ordinary non-scheduled flights)
– Other non-scheduled flights are coordinated in a fair way on an equal basis as usual.
(3) Definition of V1, V2 and V3
[V1] – IOC President
– IOC Honorary President
– Sovereign or Head of State
– Head of Government
– Other approved Games Clients (approved by LOCOG Protocol and IOC)
[V2] – IOC Members
– IOC Honorary Members
– IOC Members of Honour
– IOC Directors
– Ministry Responsible for Sport
– TOP Presidents and CEO
– OCOG President and CEO (Host City and Future OCOG)
– IF Presidents and Secretary Generals
– NOC Presidents and Secretary Generals
– Broadcaster President / CEO
– Other approved Game Clients (approved by LOCOG Protocol and IOC)
[V3] – Athletes and Team Officials
– Technical Officials
– Broadcast
– Media
– IOC Commission Members, Staff, Advisors, Consultants, Agents and Guests
– Future OCOG and Bid Cities delegations
– Members and Guests of recognized organizations and federations
– TOP Senior Executives and Guests, Olympic Project Leaders, Senior Technical Operations Staff, Media Relations, Marketing Partner Workforce
– Other prominent Government representatives
– Other approved Games Clients (approved by LOCOG Protocol and IOC)

Please find the reference guidelines published by JCAB here.

Do not hesitate to contact us if you would like further information!

Japan is our home, and we welcome you!

 

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